Minutes
Create meeting minutes automatically – without an AI service
Votarium writes the minutes during the meeting: agenda with planned and actual times, poll results, decisions, action items with owners and answered questions. At the end you download them as Markdown or CSV or print them as PDF.
No account: you get an edit link that lets you keep editing the presentation on any device.
What the minutes contain
- Attendance
- Optional: the facilitator keeps an attendee list and marks people present or excused.
- Agenda and timings
- Every agenda item with planned and actual time.
- Results
- The results of every poll, scale, word cloud, ranking and matrix.
- Decisions
- Everything recorded as a decision during the meeting.
- Action items
- With owner and due date, ordered by the priority the room gave them.
- Questions and answers
- Answered questions with the noted answer.
- Feedback
- The star rating of the meeting and comments the facilitator did not hide.
Rule-based instead of AI
The minutes are generated by rules from what actually happened in the meeting. There is no AI summary that leaves things out or makes things up, and no content goes to an external service. The same input always produces the same minutes.
Pass action items on
Copy the action items as a Markdown checklist, download them as CSV for a Jira import, or open the minutes as an e-mail draft. Decisions and action items can also be handed over end-to-end encrypted to Actarium, which tracks commitments until they are done.
Complete them after the meeting
Answers to questions, attendance, decisions and action items can still be added after the end. Save the minutes in time: 30 days after the start the session is deleted with all its data.
How the minutes come together
Set up the agenda
Create agenda items with time budgets and the matching questions in the studio.
Run the meeting
Vote, mark results as decisions, collect action items and fill in owners.
Save the minutes
After the meeting save the minutes as Markdown, CSV or PDF and pass the action items on.
Matching tools from workarium
Frequently asked questions
Which formats are available?
Markdown and CSV downloads plus a print view you can save as PDF. Action items are also available as a Markdown checklist, as CSV for Jira and as an e-mail draft.
Who can see the minutes?
Only people with the session’s control access. Participants do not see the minutes.
Do the minutes contain participant names?
Only if the facilitator keeps an attendee list or enters owners for action items. Votes always stay anonymous and are never linked to names.
Is AI involved?
No. The minutes are generated by rules on our own server, without an external AI service.
How long are the minutes available?
All data is deleted automatically 30 days after the session started. Download the minutes before then.